Loudoun Valley

High School


Loudoun County High School



April 3-12, 2020


Passport & Visa 


U.S. Citizens

Passports need to be valid for 6 months after the final day of the program.  Please check the visiting countries for visa requirements.  There are no visas needed for Europe.  If a traveler is unable to obtain these travel documents, our standard cancellation policy will apply.

All children under the age of 18 unaccompanied by a parent or legal guardian traveling abroad must have a notarized letter of permission with a parent’s or legal guardian’s signature.

To apply or renew your passports please click here

Non U.S. Citizens

Please contact your country's embassy to  find out visa and vaccination requirements for the countries you are visiting.

You can contact us for further information

Terms and Conditions


A La Carte Travel Booking Conditions

These Booking Conditions are valid for all A La Carte Travel departing after October 1, 2015, and are subject to change with or without notice. The most current Booking Conditions at the time of your departure will apply.


All Enrollment Forms must be received at A La Carte Travel 120 days prior to departure. Travelers should provide complete first, middle and last names and dates of birth as they appear (or will appear) on their passports.

Any corrections to match passport names made after 120 days prior to departure require that we change the flight reservation, resulting in a minimum fee of $200 per airline up to the cost of a new published fare ticket. This may also result in a different flight itinerary from the group. Travelers who have not yet applied for a passport should provide their full name and date of birth as they appear on their birth certificate.


 A La Carte Travel handles final rooming assignments for all travelers. Please ensure that all rooming requests are submitted by 110 days prior to departure.

Students will room in double, triples, or quads with others of the same gender from the entire tour group.

Adults are placed in twin accommodations (a hotel room with two beds) with another adult of the same gender from the entire tour group unless the name of a roommate has been provided.

Adults can request double-bed accommodations (a room with one bed for two people)  or a single room for an additional fee per hotel.   Single rooms are not available on overnight trains.

Lost belongings

A La Carte Travel is not responsible for loss of passports, airline tickets or other documents, or for loss of or damage to luggage or any other passenger belongings. In the case of a lost paper airline ticket, the traveler is solely responsible for meeting the airline’s requirements (both logistical and financial) for ticket replacement.

Food Allergies

 A La Carte Travel recognizes that some travelers may have severe food allergies. We will do our best to ensure that our suppliers are informed of the situation but we cannot guarantee that all requests will be accommodated. Travelers are responsible for making their own arrangements for all in-flight meals.

Deposit and Payments

A deposit of $500 is required at the time of registration to hold the space for the passengers.  The remainder of the balance is divided into equal monthly payments with the final payment due no later than 60 days prior to departure.


Excess baggage is subject to extra fees.

Passengers are advised to find out about the fees on the airline’s website.


120 days or more prior to departure

Full refund less all non-refundable fees, and a $300 cancellation fee

45 days to 119  days prior to departure

Full refund less all non-refundable fees, $500 cancellation fee and 50% of the program price


45 days or less prior to departure

No refund will be issued


Travel Insurance

A La Carte Travel automatically insures all the passengers in the Travelex Standard Choice plan.

The Standard Travel Protection Plan covers the following:


  • Emergency Medical and Dental Expenses up to $15,000

  • Emergency Evacuation & Repatriation Expenses of up to $50,000

  • Trip Delay Expenses of up to $1000

  • Lost or Delayed Baggage Expenses of up to $250

  • 24/7 travel assistance and concierge services

A  La  Carte Travel is now offering our groups a more comprehensive Travel Insurance as part of the Travel package and as part of an effort to ease the travelers’ concerns with the events around the world.

The travel protection plan we recommend, Travelex 360° Student Group Choice, includes coverage for Trip Cancellation and Interruption, Trip Delay, Emergency Medical Expense and Evacuation, Baggage Loss or Delay and more. 

 In addition to all of the above benefits, the Choice Plan upgrade will cover the following:

  • Trip Cancellation/interruption benefits include:  Sickness, injury, or death

  •  Pre-existing exclusion waiver through final payment

  • Common carrier cancellations/delays

  • Terrorist acts** (Occurring within 30 days of the scheduled departure date for the covered trip in your departure city or in a city which is a scheduled destination)

  • Trip delay benefits – 5 hours or more

  • Baggage Delay benefits – 12 hours or more

  • Cancel for any reason coverage upgrade


The  Cancel for Any Reason benefit, which allows you to cancel your trip for any reason, within 2 days of your Scheduled Departure Date, and receive up to 75% of the Insured Trip Cost. To be eligible for this benefit, the plan must be purchased within 21 days of your initial trip deposit and full trip cost must be insured. Contact us to find out the costs associated for these upgrades.

For more information please contact one of our travel consultants at:  703-281-1225 or Email Us


Standard of Conduct


Proper behavior is expected at all times. Remember, you are representing your country. Show respect for language and customs different than your own.


Grounds for Dismissal

  1. Possession, consumption, or distribution of alcohol or illegal drugs

  2. Poor attitude or behavior and consistently acting independently of the chaperones' admonishment and warnings

  3. Leaving the group on excursions, or leaving the hotels without the permission of chaperones and after the designated curfew

  4. Getting a piercing or tattoo

  5. Stealing or defacing any personal property, building or material

  6. Possession or using weapons such as firearms, knives, explosives, etc

  7. Breaking group rules

Detailed Itinerary


Day 1: Friday, April 3rd, 2020- Depart 

Take an overnight flight from Washington Dulles to Rome, Italy 


Day 2: Saturday, April 4th, 2020- Rome-Florence

Arrive in Rome and meet your chauffeur and tour escort at the airport. Take a private coach bus from the airport to Florence, directly to your hotel in Florence and check-in. Spend the late afternoon exploring Florence on your own before dinner. Spend overnight in Florence. 

Day 3: Sunday, April 5th, 2020- Florence

Have breakfast at the hotel and afterwards enjoy guided visits to the Uffizi and Accademia Gallery in Florence. In the afternoon, have walking tour with your tour escort and visit the Duomo and the city-center, Palazzo Vecchio and Casa di Dante. Finish your tour in Piazza Signoria. In the evening, have dinner nad spend overnight in Florence.

Day 4: Monday, April 6th, 2020- Florence-Siena-Rome 

After breakfast at the hotel, take a private coach bus to San Gimignano, an Italian hill town in Tuscany, known for its historical squares lined with medieval houses and towers. There, enjoy a bruschetta-making class before having a guided walking tour to the city center. In the afternoon, continue to Rome. Arrive in Rome and check-in at your hotel. Have dinner and spend overnight in Rome.


Day 5: Tuesday, April 7th, 2020- Rome 

Enjoy breakfast at the hotel before taking public transportation into the Vatican City having a guided visit of the Vatican Museums and St. Peter's Basilica, the Italian Renaissance church in Vatican City. In the afternoon, have a guided visit of the Trastevere neighborhood and visit the Church of San Francesco a Ripa and the Statue of Estasi of Beata. Have dinner and spend overnight in Rome.

Day 6: Wednesday, April 8th, 2020- Rome-Pompeii-Sorrento

Eat breakfast at the hotel before taking a private coach bus to Pompeii and enjoying a guided visit of the archaeological area of Pompeii. Visit Mount Vesuvius and take a hike to climb to the top. In the late afternoon, take a private coach bus to Sorrento and check-in to your hotel. Have dinner at a local restaurant before spending overnight in Sorrento.


Day 7: Thursday, April 9th, 2020- Excursion to Capri

In the morning after breakfast, take the hydrofoil boat from Sorrento to Capri and spend the day hiking and walking around Capri. Visit Villa Jovis and have the OPTION of visiting the Blue Grotto. In the afternoon, return to Sorrento and spend the evening having dinner at a local restaurant and spending overnight in Sorrento.

Day 8: Friday, April 10th, 2020- Sorrento- Rome

Enjoy breakfast at the hotel, then take a private coach bus to the historical town of Tivoli, known for its architecture and magnificent waterfalls! Visit the town as well as a traditional Roman Villa before returning to Rome with a private coach bus. Have dinner at a local restaurant and spend the evening in Rome.


Day 9: Saturday, April 11th, 2020- Rome

In the morning, eat breakfast before taking public transportation to visit the Colosseum, Roman Forum and Palatine Hill. In the afternoon, take a walking tour of Rome with your tour escort and visit the Renaissance Piazzas: the Pantheon, Spanish Steps, Trevi Fountain, and Navona Square. Eat dinner at a local restaurant and spend overnight in Rome.


Day 10: Sunday, April 12th, 2020- Depart 

In the morning after a final breakfast, take a private coach bus to the airport in Rome.

Flight home! 





Program Price & Payment Terms


$3,495 is based on a minimum of 25 students 


Included in your price:


English Speaking Tour Escort



  • Round-trip airfare

  • Private coach bus transfer to and from airport in Italy

  • Private coach bus to and from Florence and Rome

  • Private coach bus to and from Rome-Pompeii/Sorrento

  • Public transportation in Rome

  • Hydrofoil boat in Capri


  • 2 nights hotel (3*) in Florence, including breakfasts and dinners

  • 4 nights hotel (3*) in Rome, including breakfasts and dinners

  • 2 nights hotel (3*) in Sorrento, including breakfast and dinner

Single Room Supplements for Adults: 255,00 euros/per adult or couple

Entrance Supplements for Adults: 88,50 euros/per adult


OPTION: Blue Grotto- 30,00 euros per person


Guided Tours and Entrances as per program 


Travel insurance including health, trip delay, luggage loss and delay for all participants


Liability Insurance for all Tour Leaders

2019-2020 Payment Schedule


Upon Registration: $500 Due with the online application

Monthly Payments Until: December 15, 2019


Last Payment Due: January 15, 2020

A La Carte Travel Standard

Cancellation Policy


120 days or more prior to departure

Full refund less all non-refundable fees, and a $300 cancellation fee


45 days to 119  days prior to departure

Full refund less all non-refundable fees, $500 cancellation fee and 50% of the program price

45 days or less prior to departure

No refund will be issued