Passport & Visa
U.S. Citizens
Passports need to be valid for 6 months after the final day of the program. Please check the visiting countries for visa requirements. There are no visas needed for Europe. If a traveler is unable to obtain these travel documents, our standard cancellation policy will apply.
All children under the age of 18 unaccompanied by a parent or legal guardian traveling abroad must have a notarized letter of permission with a parent’s or legal guardian’s signature.
To apply or renew your passports please click here
Non U.S. Citizens
Please contact your country's embassy to find out visa and vaccination requirements for the countries you are visiting.
You can contact us for further information
Terms and Conditions
A La Carte Travel Booking Conditions
These Booking Conditions are valid for all A La Carte Travel departing after October 1, 2015, and are subject to change with or without notice. The most current Booking Conditions at the time of your departure will apply.
Enrollment
All Enrollment Forms must be received at A La Carte Travel 120 days prior to departure. Travelers should provide complete first, middle and last names and dates of birth as they appear (or will appear) on their passports.
Any corrections to match passport names made after 120 days prior to departure require that we change the flight reservation, resulting in a minimum fee of $200 per airline up to the cost of a new published fare ticket. This may also result in a different flight itinerary from the group. Travelers who have not yet applied for a passport should provide their full name and date of birth as they appear on their birth certificate.
Rooming
A La Carte Travel handles final rooming assignments for all travelers. Please ensure that all rooming requests are submitted by 110 days prior to departure.
Students will room in double, triples, or quads with others of the same gender from the entire tour group.
Adults are placed in twin accommodations (a hotel room with two beds) with another adult of the same gender from the entire tour group unless the name of a roommate has been provided.
Adults can request double-bed accommodations (a room with one bed for two people) or a single room for an additional fee per hotel. Single rooms are not available on overnight trains.
Lost belongings
A La Carte Travel is not responsible for loss of passports, airline tickets or other documents, or for loss of or damage to luggage or any other passenger belongings. In the case of a lost paper airline ticket, the traveler is solely responsible for meeting the airline’s requirements (both logistical and financial) for ticket replacement.
Food Allergies
A La Carte Travel recognizes that some travelers may have severe food allergies. We will do our best to ensure that our suppliers are informed of the situation but we cannot guarantee that all requests will be accommodated. Travelers are responsible for making their own arrangements for all in-flight meals.
Deposit and Payments
A deposit of $500 is required at the time of registration to hold the space for the passengers. The remainder of the balance is divided into equal monthly payments with the final payment due no later than 60 days prior to departure.
Baggage
Excess baggage is subject to extra fees.
Passengers are advised to find out about the fees on the airline’s website.
Cancellation
120 days or more prior to departure
Full refund less all non-refundable fees, and a $300 cancellation fee
45 days to 119 days prior to departure
Full refund less all non-refundable fees, $500 cancellation fee and 50% of the program price
45 days or less prior to departure
No refund will be issued
Travel Insurance
A La Carte Travel automatically insures all the passengers in the Travelex Standard Choice plan.
The Standard Travel Protection Plan covers the following:
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Emergency Medical and Dental Expenses up to $15,000
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Emergency Evacuation & Repatriation Expenses of up to $50,000
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Trip Delay Expenses of up to $1000
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Lost or Delayed Baggage Expenses of up to $250
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24/7 travel assistance and concierge services
A La Carte Travel is now offering our groups a more comprehensive Travel Insurance as part of the Travel package and as part of an effort to ease the travelers’ concerns with the events around the world.
The travel protection plan we recommend, Travelex 360° Student Group Choice, includes coverage for Trip Cancellation and Interruption, Trip Delay, Emergency Medical Expense and Evacuation, Baggage Loss or Delay and more.
In addition to all of the above benefits, the Choice Plan upgrade will cover the following:
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Trip Cancellation/interruption benefits include: Sickness, injury, or death
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Pre-existing exclusion waiver through final payment
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Common carrier cancellations/delays
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Terrorist acts** (Occurring within 30 days of the scheduled departure date for the covered trip in your departure city or in a city which is a scheduled destination)
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Trip delay benefits – 5 hours or more
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Baggage Delay benefits – 12 hours or more
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Cancel for any reason coverage upgrade
The Cancel for Any Reason benefit, which allows you to cancel your trip for any reason, within 2 days of your Scheduled Departure Date, and receive up to 75% of the Insured Trip Cost. To be eligible for this benefit, the plan must be purchased within 21 days of your initial trip deposit and full trip cost must be insured. Contact us to find out the costs associated for these upgrades.
For more information please contact one of our travel consultants at: 703-281-1225 or Email Us
Standard of Conduct
Proper behavior is expected at all times. Remember, you are representing your country. Show respect for language and customs different than your own.
Grounds for Dismissal
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Possession, consumption, or distribution of alcohol or illegal drugs
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Poor attitude or behavior and consistently acting independently of the chaperones' admonishment and warnings
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Leaving the group on excursions, or leaving the hotels without the permission of chaperones and after the designated curfew
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Getting a piercing or tattoo
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Stealing or defacing any personal property, building or material
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Possession or using weapons such as firearms, knives, explosives, etc
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Breaking group rules
Detailed Itinerary
Day 1: Thursday, February 13th, 2020- Depart
Take an overnight flight from Louisville to Madrid, Spain
Day 2: Friday, February 14th, 2020- Madrid
Arrive in Madrid and meet your chauffeur who will transfer you to the hotel with a private coach bus. Check-in at the hotel before taking a walking tour with your teacher through the famous plazas: Plaza del Sol, Plaza de Oriente, Barrio de los Austrias, Mercado San Miguel, and Plaza Mayor. In the evening, have dinner and spend your first overnight in Madrid.
Day 3: Saturday, February 15th, 2020- Madrid- Dos Hermanas
Eat breakfast at the hotel then have a morning visit of the Reina Sofia Museum, Spain’s museum of modern art. Afterwards, visit the beautiful Retiro Park. In the afternoon, transfer to the train station then take the train from Madrid to Seville. Meet your tour escort in Seville and take the train to Dos Hermanas. Meet your Spanish host families at the train station and begin your homestay.
Day 4: Sunday, February 16th, 2020- Dos Hermanas
Spend the day with your host families.
OPTION to attend a Soccer Game in Seville! (depends on the number of students and availability)
Day 5: Monday, February 17th, 2020- Dos Hermanas
Morning visit to the school and afternoon in Seville with a visit to La Giralda.
Day 6: Tuesday, February 18th, 2020- Dos Hermanas
Spend the day with your host families.
Day 7: Wednesday, February 19th, 2020- Seville- Granada
In the morning, have breakfast with your host families then take a private coach bus to Granada. After arriving in Granada and checking-in to your hotel,take a guided tour of the Alhambra.In the evening, enjoy a flamenco show alongside dinner. Spend overnight in Granada.
Day 8: Thursday, February 20th, 2020- Granada-Madrid
Eat breakfast at the hotel then transfer to the train station to take the train back to Madrid. Arrive in Madrid and transfer to your hotel. Then, have an evening visit of El Prado Museum, Spain’s national art museum. For dinner, enjoy a traditional Spanish paella before spending overnight in Madrid.
Day 9: Friday, February 21st, 2020- Valle de los Caídos- Madrid
After breakfast at the hotel, take a private coach bus to Valle de los Caidos, the Francoist regime monument. In the afternoon, return to Madrid and have a free afternoon to sightsee and shop on your own. For dinner, enjoy a tapas crawl before overnight in Madrid.
Day 10: Saturday, February 22nd, 2020- Depart
Enjoy a final breakfast at the hotel before transferring to the airport with a private coach bus.
Flight home!
Program Price & Payment Terms
$3,195 is based on a minimum of 18 students
Included in your price:
English Speaking Tour Escort while in Seville
Transportation:
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Round Trip Airfare
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Private transfers to and from the airports
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Private transfer to train station in Madrid
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Private transfer from Seville to Granada
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Private transfer to the train station in Granada
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Private transfer to Valle de los Caidos
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Train from Madrid to Seville
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Private transfer from train station to hotel in Madrid
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Train from Granada to Madrid
Lodging:
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3 nights hotel in Madrid, including breakfasts and dinners
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1 nights hotel in Granada, including breakfasts and dinners
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Family stay in Dos-Hermanas (includes meals and excursions in Seville)
Guided Tours and Entrances as per program
Travel insurance including health, trip delay, luggage loss and delay for all participants
Liability Insurance for all Tour Leaders
2019-2020 Payment Schedule
Upon Registration: $500 Due with the online application
Monthly Payments Until: November 15, 2019
Last Payment Due: December 15, 2019
A La Carte Travel Standard
Cancellation Policy
120 days or more prior to departure
Full refund less all non-refundable fees, and a $300 cancellation fee
45 days to 119 days prior to departure
Full refund less all non-refundable fees, $500 cancellation fee and 50% of the program price
45 days or less prior to departure
No refund will be issued
