Kettle Run 

High School




March 27-April 8th, 2020


Passport & Visa 


U.S. Citizens

Passports need to be valid for 6 months after the final day of the program.  Please check the visiting countries for visa requirements.  There are no visas needed for Europe.  If a traveler is unable to obtain these travel documents, our standard cancellation policy will apply.

All children under the age of 18 unaccompanied by a parent or legal guardian traveling abroad must have a notarized letter of permission with a parent’s or legal guardian’s signature.

To apply or renew your passports please click here

Non U.S. Citizens

Please contact your country's embassy to  find out visa and vaccination requirements for the countries you are visiting.

You can contact us for further information

Terms and Conditions


A La Carte Travel Booking Conditions

These Booking Conditions are valid for all A La Carte Travel departing after October 1, 2015, and are subject to change with or without notice. The most current Booking Conditions at the time of your departure will apply.


All Enrollment Forms must be received at A La Carte Travel 120 days prior to departure. Travelers should provide complete first, middle and last names and dates of birth as they appear (or will appear) on their passports.

Any corrections to match passport names made after 120 days prior to departure require that we change the flight reservation, resulting in a minimum fee of $200 per airline up to the cost of a new published fare ticket. This may also result in a different flight itinerary from the group. Travelers who have not yet applied for a passport should provide their full name and date of birth as they appear on their birth certificate.


 A La Carte Travel handles final rooming assignments for all travelers. Please ensure that all rooming requests are submitted by 110 days prior to departure.

Students will room in double, triples, or quads with others of the same gender from the entire tour group.

Adults are placed in twin accommodations (a hotel room with two beds) with another adult of the same gender from the entire tour group unless the name of a roommate has been provided.

Adults can request double-bed accommodations (a room with one bed for two people)  or a single room for an additional fee per hotel.   Single rooms are not available on overnight trains.

Lost belongings

A La Carte Travel is not responsible for loss of passports, airline tickets or other documents, or for loss of or damage to luggage or any other passenger belongings. In the case of a lost paper airline ticket, the traveler is solely responsible for meeting the airline’s requirements (both logistical and financial) for ticket replacement.

Food Allergies

 A La Carte Travel recognizes that some travelers may have severe food allergies. We will do our best to ensure that our suppliers are informed of the situation but we cannot guarantee that all requests will be accommodated. Travelers are responsible for making their own arrangements for all in-flight meals.

Deposit and Payments

A deposit of $500 is required at the time of registration to hold the space for the passengers.  The remainder of the balance is divided into equal monthly payments with the final payment due no later than 60 days prior to departure.


Excess baggage is subject to extra fees.

Passengers are advised to find out about the fees on the airline’s website.


120 days or more prior to departure

Full refund less all non-refundable fees, and a $300 cancellation fee

45 days to 119  days prior to departure

Full refund less all non-refundable fees, $500 cancellation fee and 50% of the program price


45 days or less prior to departure

No refund will be issued


Travel Insurance

A La Carte Travel automatically insures all the passengers in the Travelex Standard Choice plan.

The Standard Travel Protection Plan covers the following:


  • Emergency Medical and Dental Expenses up to $15,000

  • Emergency Evacuation & Repatriation Expenses of up to $50,000

  • Trip Delay Expenses of up to $1000

  • Lost or Delayed Baggage Expenses of up to $250

  • 24/7 travel assistance and concierge services

A  La  Carte Travel is now offering our groups a more comprehensive Travel Insurance as part of the Travel package and as part of an effort to ease the travelers’ concerns with the events around the world.

The travel protection plan we recommend, Travelex 360° Student Group Choice, includes coverage for Trip Cancellation and Interruption, Trip Delay, Emergency Medical Expense and Evacuation, Baggage Loss or Delay and more. 

 In addition to all of the above benefits, the Choice Plan upgrade will cover the following:

  • Trip Cancellation/interruption benefits include:  Sickness, injury, or death

  •  Pre-existing exclusion waiver through final payment

  • Common carrier cancellations/delays

  • Terrorist acts** (Occurring within 30 days of the scheduled departure date for the covered trip in your departure city or in a city which is a scheduled destination)

  • Trip delay benefits – 5 hours or more

  • Baggage Delay benefits – 12 hours or more

  • Cancel for any reason coverage upgrade


The  Cancel for Any Reason benefit, which allows you to cancel your trip for any reason, within 2 days of your Scheduled Departure Date, and receive up to 75% of the Insured Trip Cost. To be eligible for this benefit, the plan must be purchased within 21 days of your initial trip deposit and full trip cost must be insured. Contact us to find out the costs associated for these upgrades.

For more information please contact one of our travel consultants at:  703-281-1225 or Email Us


Standard of Conduct


Proper behavior is expected at all times. Remember, you are representing your country. Show respect for language and customs different than your own.


Grounds for Dismissal

  1. Possession, consumption, or distribution of alcohol or illegal drugs

  2. Poor attitude or behavior and consistently acting independently of the chaperones' admonishment and warnings

  3. Leaving the group on excursions, or leaving the hotels without the permission of chaperones and after the designated curfew

  4. Getting a piercing or tattoo

  5. Stealing or defacing any personal property, building or material

  6. Possession or using weapons such as firearms, knives, explosives, etc

  7. Breaking group rules

Detailed Itinerary


Day 1: Friday, March 27th, 2020- Depart

Take an overnight flight from Washington DC to Madrid.


Day 2: Saturday, March 28th, 2020- Madrid-Valladolid-Palencia

Arrive in Madrid and meet your coach driver at the airport. Transfer from Madrid to Valladolid with a private coach bus where students will meet their host families at the school. Continue from Valladolid to Palencia with the private coach bus where the second group of students will meet their host families at the school to begin their homestay.


Day 3-Day 10: Sunday, March 29th-Sunday, April 5th, 2020- Homestay

Homestay- Excursions will be taken care of by the schools


The following excursions are planned: 

  • Leon (Possible stops at Catedral de Leon, Basilica de San Isidro, Casa Botines, Convento de San Marcos)

  • Salamanca (Possible stops at Plaza Mayor, Catedral de Salamanca and Casa de las Conchas)

  • Segovia (Possible stops at Aqueduct, El Alcázar, Plaza Mayor, Cathedral of Segovia, Museum of Contemporary Art)

  • Madid (Possible stops at Plaza Mayor, Royal Palace, Catedral de Almudena and Arab Wall)

  • Burgos (Atapuerca) OR IN ITS PLACE:

    • Santander – NOT CONFIRMED BUT COULD STOP HERE INSTEAD OF BURGOS (Palace of the Magdalena, Mini-Zoo, Playa de los Sardineros, Dock of the Caravels)


Day 11: Monday, April 6th, 2020- Homestay- Madrid

Spend the morning with your host families then the first group will take a private coach bus from Palencia to Valladolid to pick up the rest of the students and continue to Madrid. On the way, stop in Segovia and visit the city with your teacher. Continue to Madrid and check-in at your centrally-located hotel. Have dinner at a local restaurant and spend overnight in Madrid.


Day 12: Tuesday, April 7th, 2020- Madrid

Enjoy breakfast at the hotel, then take the metro to the Prado Museum to visit the national Spanish art museum. Afterwards, continue to El Palacio Real and visit the Royal Palace. Take a stroll through the lovely Retiro Park and visit the famous plazas of Madrid with your teacher. Have dinner at a local restaurant and spend overnight in Madrid.

Day 13: Wednesday, April 8th, 2020- Depart

In the morning, have breakfast at your hotel. Then, transfer to the airport with a private coach bus for your flight home.


Program Price & Payment Terms


$2,695 is based on a minimum of 8 students 


Included in your price:



  • Round-trip airfare

  • Private coach bus transfer to and from airports

  • Private coach bus to Palencia (Madrid-Valladolid-Palencia)

  • Private coach bus to Madrid (Palencia-Valladolid-Salamanca-Madrid)

  • Public transportation in Madrid



  • 2 nights hotel in Madrid, including breakfasts and dinners

Guided Tours and Entrances as per program 


$400 stipend for students throughout homestay


Travel insurance including health, trip delay, luggage loss and delay for all participants


Liability Insurance for all Tour Leaders

2019-2020 Payment Schedule


Upon Registration: $500 Due with the online application

Monthly Payments Until: November 15, 2019


Last Payment Due: December 10, 2019

A La Carte Travel Standard

Cancellation Policy


120 days or more prior to departure

Full refund less all non-refundable fees, and a $300 cancellation fee


45 days to 119  days prior to departure

Full refund less all non-refundable fees, $500 cancellation fee and 50% of the program price

45 days or less prior to departure

No refund will be issued